Project Submittals Review
At 10am on Thursday July 18, the ACBOE and PureTek Group teams connected via Microsoft Teams to review the project submittals for the Atlantic City Public Schools District-Wide Theatres Upgrade Project. In the virtual call, the project portal was overviewed, submittal documents reviewed, and next steps discussed. Please find pertinent links and notes from today’s meeting below.
Post-Meeting Resources and Notes
- Project Submittals: Find the project submittal folder here. The most pertinent sub-folders for review are:
- Project Scope Update: As discussed during the submittals review meeting, two additional TV Displays have been included at no extra cost in the MLK Jr. Cafetorium/Theater for an updated total of four displays. You can access updated drawings via our change log.
- Submittal Guide: Provide submittal approvals by emailing Info@PureTekGroup.com a copy of the submittal guide with page 2 signed. Partial approvals can be signified by including comments on page 2 with signature.
- Meeting Recording: A recording of today’s recording can be accessed here.
Next Steps
- Submittal Approval (ACBOE): After review by the ACBOE team, submittals may be approved by signing on page two of the Submittal Guide document and emailing the signed document to Info@PureTekGroup.com.
- Review Support: Please do not hesitate to reach out to the PureTek team with any questions, requests for clarification, etc. regarding the project submittals. You can find individual team member’s emails on the contacts page.
- Partial Approvals: Partial approvals allow for the release of certain materials while remaining design items are reviewed and appropriately updated. To provide partial approvals, add a note listing the items not yet approved with an authorized signature on page 2 of the Submittal Guide document. Email this document to Info@PureTekGroup.com.
- 25% Deposit (ACBOE): In order to expedite material manufacturing and delivery, we request 25% payment upon the approval of submittals (partial or full approval). This deposit will be provided to the equipment manufacturers to ensure rapid delivery of the entire scope for this multi-million dollar equipment package. This will radically reduce project completion times as it will allow for concurrent installations across multiple schools rather than one school at a time.
- Anticipated Deposit Release Date: Providing a date when the deposit will be mailed or direct-deposited allows our team to communicate with equipment manufacturers to initiate the manufacturing process and prepare material for shipment. However, the bulk of the material will not be able to be released until the deposit payment is received by PureTek Group.
- Deposit Invoices: For the convenience of the ACBOE Accounts Payable team, per-school invoices for the 25% deposit will be emailed to accountspayable@acboe.org, kcruz@acboe.org, and jpotishnak@acboe.org in the next 24-48 hours.
- Material Release (PureTek): Upon submittal approval and release of 25% deposit (as per above), PureTek Group will release materials. The PureTek team will coordinate deliveries with Mr. PJ Dollard to the central storing location at Atlantic City High School. The delivery schedule will reflect order status including estimated dates of arrival and tracking information.
- Northeast Services Coordination (PureTek): Upon submittal approval, PureTek Group will provide engineering plans and shop drawings to and review detailed project scope with Northeast Services. Throughout the project, PureTek Group will communicate directly with Northeast Services to streamline project progress.
New Resources on the ‘Documents’ Page
The following have been added to the Documents Page for quick reference throughout the project:
- Delivery Schedule: The ‘Delivery Schedule’ button is now linked to the project bill-of-materials/delivery schedule.
- Submittals Change Log: Provide updates made to engineering and design.
- Meeting Minutes and Recordings: Resources from past meetings between PureTek Group and project partners.